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Village Vision News

Village Hall to get technological update with new computer equipment, software

Thursday, July 25, 2013

It may not come as a surprise to some residents to read that the prospect of upgrading computers at Village Hall found its place on the agenda at the July 15 board meeting.

Maybe you’ve even called the village to ask a question, perhaps about your water bill, as Village Clerk Kathy Mizer used as a real-life example. Simple calls like that one have the potential to be an exercise in frustration for both the resident and the village employee who is simply trying to do their job in serving the public. When your computers are outdated, the most basic tasks can be a great challenge.

Research and analysis put together by village staff found that a computer upgrade is necessary in order to maximize efficiency and productivity in serving the public and conducting the village’s business.

The computers and network server at Village Hall were last replaced in fiscal year 2008-2009. An assessment in 2010 had some recommendations for replacement and upgrading of technology. Nothing was ever done beyond the evaluation.

The 2013-2014 budget has funds budgeted at $25,000 for the upgrade. Village staff has recommended to the board an option that will allow for purchase of new commercial-grade equipment at an estimated cost of $10,000 (including upgraded software, three years parts and service warranty, data transfer from old PCs, anti-virus software and backup software).

Five computers in total are needed. The consultant of choice is Monticello Micro, a vendor, who — based on work he has done for years for Rachel Miller and the Forsyth Public Library — comes highly recommended.

Trustee Larry Reed made the motion, which was seconded by Trustee Bob Rasho. All votes were yea as the motion carried.

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